Call for proposals for hosting the SGSMA Conference in 2026

Proposals should be submitted with appropriate supporting documentation by November 1st, 2023, using the form below. Electronic submission via a pdf file is required and the decision is expected by the beginning of 2024.

The following elements are required components of the proposals.

Host Information:

• Description of the hosting entity/institution.
• Institutional support (Letter from a Dean or an equivalent administrator depending on whether the host is a university or other type of organization)
• The name (s) of the Conference Chair(s)
• The name of the Chair and composition of the local organizing committee and organizing team.
• Description of the hosting location (Country, City).
• Proposed date for the conference.

Logistics

• Expected duration and summary of the technical program (paper sessions, tutorials, invited talks, etc.):
• Description of the conference venue.
• Description of the transportation logistics (e.g., how to reach the conference venue)
• Accommodation (hotel, facilities, etc)
• Website commissioning date (The LOC is typically responsible for the website, but prior contents is shared by previous LOC, so the contents and look-and feel are standardized)
• Advertising venues and whether an exhibit space is planned
• Student accommodation
• Venue of the Reception and Banquet
• Use of professional conf. management support
• Technical tour(s)
• Local attractions

Financial Arrangements

• List of corporate and other patrons/supporters (e.g. local/regional utilities and or corporations).
• Estimates of registration fees (differentiated by Early Bird/late and by categories such as IEEE/non-IEEE, authors of the papers and others, students, companions, IEEE Life Members, etc.) and cost of various services needed to organize the conference.
• Estimated budget based on previous attendance records (minimum of 200 attendees)
• Any other fees (Workshops, Tutorials, etc.)
• Student grants (travel, accommodation, best paper, etc.)
• Payments for fees (credit card, invoicing, bank transfers, PayPal, etc.)

Expected support from local IEEE chapter(s), IET, and /or CIGRE organizations and possible involvement.

For more information about previous SGSMA Conferences, please consult this URL: https://www.sgsma-association.org/home/events/pastevents-2/